Tier One: Chapter Management

Chapter Management

Officer Report

Description of Submission:
This report is essential, as it is the only way the Central Office staff and volunteer leaders can effectively communicate with chapter leaders. Any officer change (or change to any contact information for any officer) must be reported to the Central Office immediately after such change via the online Officer Report. This includes name, address, phone and email.

How to Submit:
Online Officer Report Submission

Due Date:
Fall‐ Between August 1 and 14 days after start of fall term
Spring‐ Between December 1 and 14 days after start of spring term
Summer‐ Between April 1 and 14 days after spring commencement

Responsibility:
VP‐Chapter Operations, Chapter President

Strategic Plan

Description of Submission:
Chapter strategic planning includes reporting goals for the chapter and a list of the chapter calendar of recruiting, pledging and initiation; professional, community and university service; fundraising; chapter meetings and other miscellaneous activities for the term.

How to Submit:
Online Strategic Plan Submission Form

Due Date:
Fall ‐ June 15
Spring ‐ December 15

Responsibility:
VP‐Chapter Operations, but will require significant discussion and help from other officers to be a comprehensive strategic plan.

Bylaws

Description of Submission:
A complete copy of your Chapter Bylaws should be submitted to the Central Office. Chapter Bylaws should be prepared according to the style and format provided in the bylaws template provided by the National Fraternity at www.dspnet.org. A review of Chapter Bylaws by staff will be conducted during consultation visits to the chapter or as otherwise needed. Revisions must be submitted in advance to the office of the Executive Director for review and approval and do not become effective until they are so approved.

How to Submit:
Upload bylaws online
Note: Chapter bylaws should be less than 500KB in order to be stored.

Due Date:
October 1 (suggested)
June 15 (final)

Responsibility:
Chancellor

Policies and Procedures Manual

Description of Submission:
A complete copy of your Chapter Policies and Procedures Manual should be submitted to the Central Office. The Policies and Procedures Manual should be prepared according to the style and format provided in a sample form provided by the National Fraternity at www.dspnet.org. A review of the Manual by staff will be conducted during consultation visits to the chapter or as otherwise needed.

How to Submit:
Upload policies and procedures online

Note:
Policies and Procedures Manual should be less than 500KB in order to be stored.

Due Date:
October 1 (suggested)
June 15 (final)

Responsibility:
Chancellor

Chapter Census Report

Description of Submission:
Each chapter is required to submit an accurate annual census of chapter information to the Central Office. The Chapter Census Report is used to assist chapter members, volunteer leadership and staff with assessing the membership, finances, property and management of the chapter.

How to Submit:
Online Chapter Census Submission Form

Due Date:
May 1 (suggested)
June 15 (final)

Responsibility:
Chapter President